A quick and easy guide to using the Library’s electronic resources for content managers and academic support staff
Wil on February 15th, 2013
Are you a member of the academic support team in your faculty or department? Do you manage content yourself or on behalf of a lecturer on the LMS? Well then, this post is for YOU.
Our Library has an impressive collection of electronic resources available for use by our staff and students. We can use it for our own research and study, but we can also use our collection to source material that we use for teaching. However, we must be very careful about the ways in which we incorporate material obtained from the databases we subscribe to in coursepacks, subject readers and on the LMS. The University has entered into licence agreements with the publishers of these journals and databases that allow us to use their resources in very specific ways. Some of these agreements allow us to print articles off for use in coursepacks and subject readers, others don’t — it often varies wildly from publisher to publisher.
So how can you find out what you can and can’t do with the electronic resources available through the Library? I’ve put together a quick and easy guide for content managers and academic support staff on how to determine whether your intended use is covered by our licence agreements with different database providers.
First, you have to search for the journal on the catalogue. Let’s try using “Journal of Communication” in the title search as an example:
You will get the a search results page like the one below:
Electronic journals will often have “Online” or “[electronic resource]” after its title. Looking at the search results list above, it seems number 11 fits the bill.
In this particular instance, there are two ways to access this journal electronically. Let’s go with the second one as it seems to give us the broadest access option. Click on the ‘Further details…’ hyperlink next to the date range.
And, voila! From this page, you are able to view what our licence agreement allows us to do with the content from this particular journal. In our example, it allows us to print, download, put a reasonable portion up on the LMS, share the article with colleagues, incorporate it into a printed coursepack or subject reader. Keep in mind however, that not all electronic journals will allow us such a broad set of permissions.
If you’re ever unsure of what you’re allowed to do with resources accessed through the Library’s electronic collections, contact the Copyright Office — we’d love to hear from you, so drop us a line!