Astrid Bovell on February 28th, 2011
Creative Commons is a great source for readily licensed material, but what happens when you can’t substitute your material for something licensed under Creative Commons? What if you want to make the front cover of a journal featuring one of your staff available on your departmental website? What if someone has already created the perfect user guide and you want to use their guide rather than creating something from scratch? What if you want to digitise some material that’s under copyright and make it available because it was a turning point in your field? What do you do?
You send the Copyright Office a permission request form!
You may not have been aware, but the Copyright Office provides a permissions service for staff and students wanting to use copyright material for official University purposes that fall outside the provisions of the Copyright Act. Things like wanting to put up more than the prescribed 10% or 1 chapter of a text for your course, putting up a well known photo of someone famous in your industry on your department website, including sound recordings in a podcast (see Upclose Episode 332) or seeking permission to use material in an official University event such as the Banned Books exhibition are all examples of permissions that we can seek on your behalf.
Requesting permission is easy – simply download, complete and return our permission request form.
Once received, we will assess your request and seek permission on your behalf from the relevant copyright owner. We will do everything in our power to obtain permission for you but sadly, we can’t guarantee that the copyright owner will always approve your request!
Permission requests can take anywhere between 2 weeks and several months, so it is essential that you submit your request as early as possible. To assist us in making the request process run efficiently, please ensure that you answer all the questions on the request form with appropriate detail.
Unfortunately we are unable to seek permission for student and staff research publications, conference papers, student events or individual uses but do not fret! The Copyright Office website has plenty of useful information available to assist you in this process: http://www.unimelb.edu.au/copyright/permission/permissioninfo.html
The permissions service also assists those requesting permission to use University owned copyright material.
Got a question about permissions? Just give us a buzz 03 8344 4467 or email us – firstname.lastname@example.org