Astrid Bovell on March 30th, 2012
So, some of you may have heard by now that we’re about to under go a copyright monitoring period from April 30 – 22 July 2012 and may be wondering what on earth that means, so let me break it down for you…
What we do
You probably know if you read this blog or are a member of teaching staff that you’re allowed through the miracle of provisions in the Copyright Act to make copies of copyright material and give it to your students. When you copy published material like a book chapter, written music or a printed image and make it available to your students, you’re doing so under a provision called Part VB (Part FIVE B). The act allows us to do this on the proviso that we pay a licensing fee to the relevant collecting rights organisation (which is the Copyright Agency Limited) and that we agree to under go periods of monitoring conducted by the organisation.
Why do they need to monitor us?
Well, outside of the fact that it’s our legal obligation (as discussed above), the monitoring provides CAL with information they need to distribute the licensing fees they’ve collected to creators who’s work is being copied and used by the University for teaching.
How does the monitoring work?
CAL gives us a list of departments they want to collect data from. We contact those departments and tell them that they’re going to be monitored. The departments nominate a Copyright Monitor – someone who will undergo a bit of training (on April 16) and learn more about the process so that they can act as a bit of a local expert – helping to coordinate the monitoring, answering staff queries and liaising with the company collecting the data.
What data is collected during the monitoring?
Remember I talked about how we can copy things to use for teaching because Part VB in the Copyright Act allows us to? Well, that’s the stuff they want to know – what are we copying for teaching purposes. So, if your department is being monitored, every time you photo copy something for teaching – for a course pack, as a handout in class, you’ll need to write down the details of what it is you’ve copied – this will most likely be citation information and how many copies you’ve made.
What if I’m copying something and it’s not for teaching?
Well, if you’re department is being monitored, you’ll need to write down your name and how many pages you’ve copied and that’s probably it.
What if I’m printing something?
Printing is not included.
What about scanning?
There is also some EUS (Electronic Use Scheme) monitoring that will be happening. EUS monitoring is for copyright material that has been electronically copied (i.e. scanned) for teaching. BUT since we expect anyone that is scanning material and making it available online by the LMS or Sakai is already completing the EUS Registration spreadsheet anyway, this shouldn’t be an issue. If you’re scanning something and it’s not for teaching, then it’s not included in the monitoring.